Administrative Assistant

ΤHEON GROUP of companies develops and manufactures cutting-edge night vision and thermal Imaging systems for Military and Security applications with a global footprint. THEON GROUP started its operations in 1997 from Greece and today occupies a leading role in the sector thanks to its international presence through subsidiaries and production facilities in Greece, Cyprus, Germany, the Baltics, the United States, the Gulf States, Switzerland, Denmark, Belgium, Singapore and South Korea. THEON GROUP has more than 200,000 systems in service with Armed and Special Forces in 71 countries around the world, 26 of which are NATO countries. THEON INTERNATIONAL PLC, the group's parent company, has been listed in the EURONEXT stock market, allowing THEON GROUP to accelerate its growth and further future business development. www.theon.com

Role Summary
As the first point of contact for visitors and callers, you’ll be the face and voice of THEON. This is a key role in ensuring the smooth operation of our front office and supporting various administrative functions across the organization.

Key Responsibilities
•    Greet and assist visitors in a professional and friendly manner
•    Manage incoming calls and direct them appropriately
•    Handle incoming and outgoing mail and deliveries
•    Maintain a clean and organized reception area
•    Schedule appointments and coordinate meeting rooms
•    Provide administrative support to various departments, including document preparation, filing, and data entry
•    Manage office supplies and ensure inventory levels are maintained
•    Assist with travel arrangements and event coordination when needed

Qualifications
•    Proven experience in a receptionist or administrative support role
•    Excellent verbal and written communication skills in English (additional languages a plus)
•    Strong organizational skills and attention to detail
•    Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•    Ability to multitask and handle a variety of responsibilities with a positive attitude
•    Professional appearance and demeanor