Διοικητική Υπάλληλος / Γραμματέας

POSITION SUMMARY:

1. Provide comprehensive administration support to Technical Department and staff, ensuring that the department and its external Clients are dealt with in a professional, timely and courteous manner and all administrative work undertaken complies with quality standards and is in accordance with departmental procedures and Company’s Policy.
2. Control, Develop, maintain and update all necessary documents, procedures and forms to ensure the smooth operation of the department including staff and clients’ inquiries where applicable.
3. Effectively and efficiently handle the front desk and all the incoming telephone calls, providing information/assistance according to the corresponding queries.

POSITION KEY RESPONSIBILITIES:

1. Greet clients, subcontractors and telephone callers and provide them with the information they require or guide them to the relevant divisions/departments.
2. Ensure all communications and interactions meet the best practices quality standards.
3. Create, maintain and review company’s document control systems and processes.
4. Create, maintain, implement and review administrative system and procedures.
5.  Handle the collection/distribution of incoming and outgoing mail, and general information
6. Responsible for maintenance and update of department equipment assets. Jobholder will be also responsible to maintain stock of all office stationery, and utilities replenishments.
7. Managing all administrative issues such as, booking tickets, hotel accommodation, car rentals and visas where necessary.
8. Responsible for the organized, institutionalized and effective document control system of the organization.
9. Assist the Company’s Tenders Division/Department by preparing, CVs, presentations, tables etc.

MINIMUM EDUCATION:

European Qualification Framework Level 4 - Diploma / Bsc Degree

MINIMUM EXPERIENCE/SKILLS:

• Over 5 years experience in administrave roles
• Preferably experience in engineering industry
• Proficient in written and spoken of Greek and English language.

 SOFTWARE SKILLS:

Expert user of MS Office (Word, Excel, Power Point, etc.) MS Outlook, Adobe Acrobat,  Internet Browsing