Διοικητική Υπάλληλος / Γραμματέας
Athens (Center), Athens, Greece |
General
POSITION SUMMARY:
- Provide comprehensive administration support to Technical Department and staff, ensuring that the department and its external Clients are dealt with in a professional, timely and courteous manner and all administrative work undertaken complies with quality standards and is in accordance with departmental procedures and Company’s Policy.
- Control, Develop, maintain and update all necessary documents, procedures and forms to ensure the smooth operation of the department including staff and clients’ inquiries where applicable.
- Effectively and efficiently handle the front desk and all the incoming telephone calls, providing information/assistance according to the corresponding queries.
POSITION KEY RESPONSIBILITIES:
- Greet clients, subcontractors and telephone callers and provide them with the information they require or guide them to the relevant divisions/departments.
- Ensure all communications and interactions meet the best practices quality standards.
- Create, maintain and review company’s document control systems and processes.
- Create, maintain, implement and review administrative system and procedures.
- Handle the collection/distribution of incoming and outgoing mail, and general information
- Responsible for maintenance and update of department equipment assets. Jobholder will be also responsible to maintain stock of all office stationery, and utilities replenishments.
- Managing all administrative issues such as, booking tickets, hotel accommodation, car rentals and visas where necessary.
- Responsible for the organized, institutionalized and effective document control system of the organization.
- Assist the Company’s Tenders Division/Department by preparing, CVs, presentations, tables etc.
MINIMUM EDUCATION:
European Qualification Framework Level 4 - Diploma / Bsc Degree
MINIMUM EXPERIENCE/SKILLS:
- Over 5 years experience in administrave roles
- Preferably experience in engineering industry
- Proficient in written and spoken of Greek and English language.
SOFTWARE SKILLS:
Expert user of MS Office (Word, Excel, Power Point, etc.) MS Outlook, Adobe Acrobat, Internet Browsing