Executive Assistant

ONASSIS SHIPPING GROUP continues and expands Aristotle Onassis’ shipping legacy, with a successful history of more than 70 years and fleet of 18 tankers.

Role Description

OLYMPIC SHIPPING & MANAGEMENT S.A. is looking for an experienced and highly organized Executive Assistant who will provide high-level administrative and executive support to the CEO.

Main responsibilities include:

• Manage CEO’s agenda, appointments, and travel arrangements for efficient time management
• Monitor incoming calls and emails, responding or redirecting as necessary
• Prepare and organize documents, presentations, and reports for meetings
• Take accurate minutes at monthly Managers’ Meetings, ensuring key points are documented
• Coordinate events and meetings, ensuring smooth execution and excellent hospitality
• Track and manage expenses and invoices in accordance with company policies and agreements
• Evaluate offers from suppliers for office-related needs

Requirements

Eligible candidates should meet the following requirements:

• University graduate
• Minimum 10 years of working experience in a relevant role supporting senior executives
• Proficiency in English language (verbal and written)
• Strong command of MS Office Applications (Word, Excel, PowerPoint, Outlook)
• Experience in the Shipping industry will be considered as an advantage

Inter-personal competencies:

• Excellent verbal and written communication skills both in Greek and English
• Well Organised with strong attention to detail
• Strong time-management skills
• Problem solving mindset, able to anticipate needs and act proactively
• Handle sensitive information with discretion and maintain confidentiality

Benefits

• Competitive salary and benefits package
• Medical insurance
• Work for one of the biggest companies in the global ship management industry