Office Administrator Officer

ENTERSOFTONE - Redefining Business Software in an AI-powered Future

Established in 2025 through the strategic merger of Entersoft and SOFTONE, ENTERSOFTONE is a leading business software vendor in SE Europe. With more than 1,500 employees and an extensive network of 700+ specialized partners, effectively serving a growing customer base of 90,000+ businesses across four countries (Greece, Cyprus, Bulgaria, and Romania).

Driven by a clear vision and deep expertise, ENTERSOFTONE transforms innovation into tangible business value. Leveraging Cloud, Web, and AI technologies, we deliver reliable, intuitive, and scalable solutions—including ERP, CRM, HCM/Payroll, WMS, Accounting, e-Invoicing, Digital Commerce, mobile apps, and industry-specific tools—that help businesses work smarter, move faster, and grow sustainably.

At ENTERSOFTONE, INTELIQUA, we leverage the power of artificial intelligence to empower brands with the tools they need to thrive in the modern digital landscape.Our flagship platform, Eliqua.CX, serves as the cornerstone for building first-party data, enabling brands to gain unparalleled insights into their customer base.Our team consists of talented experts who are connecting, informing, and creating inspiring work. Our heart beats in Athens, Greece and we serve customers from various industries in more than 10 countries.

We are looking for a Office Administrator Officer to join our high-caliber team.

Your Role

We are looking for a proactive and organized Office Administrator Officer to join our Finance & Office Administration team. You will report to the Finance Manager and play a central role in supporting the company’s daily operations, office management, and administrative duties.

Your contribution to the success of the team

• Greet visitors, answer and route incoming calls, respond to general inquiries, and handle incoming/outgoing mail.
• Order office supplies and handle purchases for internal company needs.
• Prepare and maintain meeting rooms, ensuring they are equipped and tidy.
• Support the Finance team with basic accounting entries, document filing, and general assistance.
• Oversee general day-to-day needs of the office to ensure smooth operations.
• Manage travel arrangements including booking flights, hotels, and transportation.
• Monitor and update leave records, including vacation days and sick leave.
• Review and verify employee expense reports.
• Scan, file, and track contract documents, ensuring they are signed by relevant parties.

Your Qualifications & Skills

• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational skills with the ability to multitask and prioritize effectively
• A proactive and reliable approach to work
• Friendly and professional demeanor
• High attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Office Management, Accounting, Finance, Hospitality, or a related field
• Prior experience in a receptionist or office administrator role
• Experience in basic bookkeeping or working with accounting systems

Your Benefits:

We are growing our team with the vision of having top performers who contribute directly to the growth of the company. As a result, we offer:

💰Competitive remuneration package

  ❤️Private health insurance plan

💯Opportunity to work alongside people who are always eager to mentor

  📖 Funded training & development opportunities