Payroll & HR Operations Specialist (Maternity Cover - 14 Months)

📍 Location: Kifissia | Department: Human Resources
📅 Full-time position - Fixed Term Contract  (until 31/12/2027)

If you’re passionate about creating meaningful employee experiences, this is your chance to join a dynamic HR team!

At Frey Services Hellas SA, proud member of the international Emil Frey Group, we believe that our people drive our success. 

We are seeking a highly organized and detail-oriented Payroll & HR Specialist to join our Human Resources team on a 14-month maternity cover contract. The successful candidate will play a key role in ensuring the smooth execution of payroll administration, employee lifecycle processes, HR compliance and HR operations while supporting a positive employee experience across the organization.

This position is ideal for a professional with hands-on payroll coordination experience, strong knowledge of Greek labor legislation, and a passion for delivering accurate and efficient HR services.

🌟 Key Responsibilities

Payroll & Time Management

• Collect, validate, and consolidate monthly payroll data and communicate efficiently with the external payroll provider.
• Review payroll calculations and perform payroll accuracy checks prior to finalization.
• Reconcile payroll reports, including APD and FMY submissions, ensuring accuracy and compliance.
• Monitor employee attendance and digital work card records and ensure the timely submission of all relevant changes in ERGANI.

Employee Administration & Compliance

• Create and maintain employee records, personnel files, and HR system entries.
• Manage all employee lifecycle administration processes, including onboarding, internal changes, and offboarding activities.
• Coordinate employment-related documentation and communicate all personnel changes to the payroll provider.
• Maintain both electronic and physical employee files in accordance with legal requirements.

Benefits Administration

• Act as the main point of contact with insurance brokers and external providers regarding employee benefits.
• Administer the company Pension Plan and Medical Insurance Program, including enrollments, changes and terminations.
• Maintain and update benefits-related records and employee communications.

HR Reporting & Data Management

• Update and maintain HR databases, personnel lists, organizational charts, benefits records, parking allocations, and other HR reports.
• Support HR reporting requirements and ensure the accuracy of employee data.

Recruitment Support

• Coordinate interview scheduling and candidate communications.
• Support recruitment activities and collaborate with hiring managers throughout the recruitment process.

Learning & Development

• Maintain training records and learning administration files.
• Support the coordination and logistics of employee training and development initiatives.

HR Policies & Performance Management

• Review, update, and maintain HR policies and procedures, ensuring alignment with company standards and business needs.
• Support the implementation and administration of performance management processes and annual review cycles.

🎯 What You Bring

• Bachelor's Degree in Human Resources, Business Administration, Accounting & Finance, or a related field.
• 2-4 years of experience in Payroll and HR Administration within a dynamic business environment.
• Solid understanding of Greek labor legislation and payroll administration processes.
• Experience working with external payroll providers.
• Good knowledge of ERGANI and Digital Work Card requirements.
• Strong proficiency in MS Office applications, especially Excel.
• Experience with HRIS systems will be considered an asset.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• High level of accuracy, confidentiality and attention to detail.
• A proactive, positive, and "can-do" attitude.

💎 What We Offer

• Competitive remuneration package.
• Comprehensive Medical Plan for you and your family.
• Employee Assistance Program (EAP).
• Hybrid working model (1 day remote / 4 days office).
• Opportunity to work in an international and multicultural environment.
• Exposure to a broad range of HR activities and processes.

📩 If you’re ready to contribute to a people-first organization that values growth, collaboration, and innovation — we’d love to meet you!

Ιn alignment with the EU Pay Transparency Directive, our company is committed to pay equity. Comprehensive details regarding the salary range and benefits package for this role will be shared with shortlisted candidates prior to their first interview.