EFA GROUP comprises companies in Aerospace, Security, Defense, and Industrial Cooperation with a solid international presence. EFA GROUP currently employs more than 220 people, most of whom are engineers and scientists. The GROUP has established offices across 6 international regions: Greece, Cyprus, Switzerland, USA, UAE, and Singapore to serve its customers in 34 countries worldwide. EFA GROUP includes EFA VENTURES (Supply Chain Management and integrated services), AEROSPACE VENTURES (Industrial Participation and related services), SCYTALYS (Systems Integration and Software), ES SYSTEMS (MEMs & IoT Integration), EPICOS (Global Defense B2B Information Platform), UCANDRONE (Unmanned Systems), AETHER AERONAUTICS (Target Drones), STHENOS AI (Intelligence Solutions).

We are seeking a highly organized, motivated, and proactive Executive Assistant to the Chairman to support the Group’s top executive in managing day‑to‑day operations, communication, scheduling, and coordination across multiple business units and international stakeholders. This role requires professionalism, discretion, and the ability to thrive in a dynamic, fast‑paced environment.

Responsibilities:

• Coordinate and maintain the Chairmans’s calendar, ensuring alignment with strategic priorities and timely execution of commitments across Psychiko and Koropi.
• Organize meetings, prepare agendas, compile briefing materials, presentations, and ensure all follow‑up actions are completed.
• Draft, review, and manage correspondence and communication on behalf of the Chairmans with internal and external stakeholders.
• Plan and manage complex international and domestic travel arrangements, including itineraries, accommodations, visas, and logistics.
• Prepare reports, presentations, confidential documents, and materials for board discussions and strategic reviews.
• Ensure efficient and secure flow of information between the Chairmans’s office and EFA GROUP companies, maintaining strict confidentiality.
• Act as the primary liaison for the Chairmans’s office, managing relationships with senior executives, governmental bodies, partners, and industry representatives.
• Track, support, and monitor strategic initiatives, deadlines, and executive priorities.
• Ensure adherence to corporate governance protocols and defense‑industry standards in all documentation and communication.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or related field (preferred).
• At least 3 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); ability to prepare polished presentations is a strong plus.
• Demonstrated experience in managing complex schedules and travel arrangements.
• Fluency in English, excellent written and verbal communication skills.
• Exceptional organization, prioritization, and time‑management skills.
• Ability to work independently while engaging effectively across teams and companies.
• Ability to maintain strict confidentiality, exercise discretion, and demonstrate sound judgment.
• Flexibility to work between Psychiko and Koropi and travel as required.

Personal Attributes:

• Professional and polished demeanor.
• High level of integrity, confidentiality, and trustworthiness.
• Strong interpersonal skills and ability to interact with high‑level stakeholders.
• Positive attitude, adaptability, and ability to handle shifting priorities in a fast‑paced environment.
• Proactive, resourceful, and able to anticipate needs.
• Resilient, calm under pressure, and solutions‑oriented.